Call for Papers

➡️Registration: To submit a paper, the author must be registered for the event (registration is free).

➡️Types of papers accepted: Both Simple Abstracts and Extended Abstracts are accepted, in accordance with the guidelines described in the call for papers.

➡️Submission limit per registrant: Each participant may submit up to 3 papers as the lead author. However, there is no limit on participation as a co-author; that is, you may be listed as a co-author on as many papers as you wish.

➡️Number of authors per paper: Each abstract may have a maximum of 7 (seven) authors in total, consisting of 1 lead author and up to 6 co-authors (co-authors do not necessarily need to be registered for the event). The lead author is the one who submits the paper on the platform, and co-authors must be listed in order during the submission process. If there is an advisor, they must be included as the last name on the list of authors. However, including an advisor is not mandatory for submission.

➡️Language: Only papers written in Portuguese are accepted.

➡️Original Papers: Only original papers will be accepted—that is, papers that have not been previously published at other events or in journals.

➡️Submission: Abstracts must follow the specific template for each category. If you wish to submit a Simple Abstract, check the guidelines in Topic 4. For Extended Abstracts, see Topic 5.

➡️Attachments: All attachments required for submission are available via the button below.

📥 View Submission Templates

➡️Review: The deadline for revisions is up to 10 days, though this may vary depending on the Scientific Committee’s availability and the volume of submissions. Results are sent via email and are also available on the IME EVENTS platform under the “My Papers” tab in the registrant’s area. Check regularly to monitor the status of your submission. The committee may also contact you via WhatsApp.

➡️Editing Papers: Editing, corrections, or changes to papers will not be permitted after submission, except when requested by the committee or reviewers. Be sure to submit the final version of your paper, as this will be the version published if approved. Carefully check the title, the body of the text, and all author information, such as full name and email address, among other details.

➡️Checking Submission Status: After submitting your abstract, you can track the review status directly through the Participant Dashboard by accessing the “My Submissions” tab on the IME EVENTS platform. See below for the meaning of each status that may be displayed:

Pending review

Your submission was successfully received!

It is currently in the scientific committee's review queue. There is no need to resubmit it. You will be notified as soon as there is an update.

Revised abstract, awaiting review

Your revision has been received and is being reviewed.

The scientific committee is already reviewing the updated abstract you submitted. Please await the results of this new review.

Awaiting revisions

Your submission requires revisions before it can be approved.

The committee has evaluated your abstract and identified points that need to be corrected. Check your email for detailed instructions and make the corrections as soon as possible.

💬 Didn’t receive the email? Contact us via WhatsApp to receive the instructions directly.

Approved

Congratulations! Your work has been approved by the scientific committee.

The submission portal for your presentation is now open for submission according to the format you chose—E-banner or Oral Presentation. Stay tuned for further updates.

Rejected

Your submission was not approved in this round of evaluation, but you may revise and resubmit it (if the deadline has not yet passed).

The scientific committee determined that the abstract did not meet the required criteria. Check your email to understand the reasons and, if you wish, make the necessary adjustments and resubmit.

💬 Didn’t receive the email explaining the reason? Contact us via WhatsApp to receive guidance.

➡️Certification: Authors of accepted papers will receive a certificate of submission acceptance, a certificate of presentation (oral or e-banner, subject to submission and approval), and a certificate of publication in the proceedings, provided that the lead author purchases one of the PRODUCTS that include these benefits. The certificates will include the title of the paper, the authors’ names (from first to last author), the event name, the organizers’ signatures, a validation code, and a QR code for authenticity.

➡️Publication in the Proceedings: Authors of accepted abstracts will have their papers digitally published in the event proceedings as part of their purchased plan, with an ISBN and DOI.

➡️Title: It should be clear and informative, reflecting the content of the paper.

➡️Keywords: Three keywords must be included, selected based on the main themes of the paper.

➡️Authors: Each author must be entered in a separate field on the platform, ensuring that each author’s information is recorded individually. Enter the full name, without abbreviations, and a valid email address for contact.

➡️Structure: 

        ✅The abstract must follow the required structure: Introduction, Objective, Methodology, Results, Conclusion. ✅For
         case reports/experience reports, the structure must be: Introduction, Objective, Case Report/Experience Report, Conclusion.

➡️Formatting: The name of each section (Introduction, Objective, etc.) must be in bold, followed by a colon (e.g., Introduction:).

➡️Length: The abstract must be between 250 and 350 words.

➡️General Instructions:
        ✅The abstract must not contain figures, illustrations, or tables.
        ✅Bibliographic references or citations are not permitted in the body of the abstract.

➡️Abstract Template: To ensure your abstract follows the proper format, we have provided the official template below with the correct structure for submission. The file contains specific fields for the title, authors, keywords, and the body of the abstract, serving as a practical guide for preparing your work. 

Download the required submission template here by clicking the button below:

📥 View Submission Templates

Use this template to ensure that all information is entered correctly and in accordance with conference guidelines. 

➡️To submit a standard abstract, registrants must manually enter the information about their abstract by filling out the specific fields on the platform, including the abstract title, the authors’ names and email addresses, the keywords, and, finally, the abstract text. You may not include any other information in the field designated for the abstract. To submit your abstract, please CLICK HERE.

➡️Structure: The abstract must follow the required structure:

✅Abstract; Keywords; Introduction; Methodology; Results and Discussion; Conclusion; References. 

➡️ For case reports/experience reports, the structure should be: 

✅Abstract; Introduction; Case Report/Experience Report; Discussion; Conclusion; References.

➡️Keywords: Three keywords must be included, selected based on the main themes of the paper. It is important that words appearing in the abstract title not be used as keywords.

➡️Abstract length: The expanded abstract must be at least 4 pages and no more than 7 pages long, and the fourth page must be completely filled out for the paper to be accepted at the conference.

➡️Manuscript submission: Upon submission, the participant must attach two versions of the full manuscript: one with author identification and one without author identification.

➡️Submission format: Both manuscripts—with and without author identification—must be submitted in PDF format.

➡️Expanded Abstract Template: To ensure your abstract follows the proper format, you must use the official template provided below. The template provides the correct structure for submission, including formatting for the title, authors, keywords, abstract sections, and references. It must be strictly followed for the paper to be accepted for the conference.

Download the necessary submission templates here using the button below:

📥 View Submission Templates

These documents will serve as an essential guide for preparing your extended abstract, ensuring compliance with all requirements outlined in the call for submissions.

➡️To submit the expanded abstract, registrants must manually enter the information about their abstract by filling out the specific fields on the platform, including the abstract title, authors’ names and email addresses, keywords, and, finally, attach the abstract files. To do so, please submit your abstract by CLICKING HERE.

➡️When submitting your abstract, you must choose the presentation format for your paper. The material must be submitted in accordance with the selected format. Follow the guidelines below to ensure that your materials meet the requirements for your chosen format. After you submit your e-banner or video, your materials will be reviewed by the organizing committee. You can track the approval or rejection status of your presentation directly through your registrant dashboard on the conference website.
 

6.1. ORAL PRESENTATION

➡️Duration of the oral presentation: Oral presentations must be delivered within the stipulated time limit of 7 to 10 minutes.

➡️Presentation delivery: Only one of the authors should deliver the presentation. That author will be the only one to appear in the recording of the presentation.

➡️Recording instructions: The video must include both screen sharing and a feed from your webcam (remember to turn on your microphone).

➡️Formatting and layout: The slide sections may be adjusted according to the structure of the submitted abstract. The visual identity of the slide must be preserved, maintaining the organization and arrangement of the text boxes. Images and graphics may be added, provided they do not compromise readability.

➡️Format: Once you have finished preparing the video, select “Save As” and choose “MP4 (*.mp4)” as the file type; this is the only format accepted for video playback. If you are unable to attach the file directly to the platform, you must compress the video so that it can be uploaded correctly.

➡️Slide Template for Oral Presentations: To ensure your presentation complies with the format required by the conference, you must use the standard template provided below. The template contains the ideal structure for organizing your presentation’s content and must be followed in its entirety.

Download the oral presentation template by clicking the button below:

📥 View Submission Templates

This template was developed to standardize the presentation of papers and facilitate evaluation by the scientific committee. Use it when preparing your slides and ensure that your presentation complies with the conference guidelines.

➡️Oral presentation recording platform: To record your presentation, we recommend using platforms that meet the technical requirements specified in the call for papers. You can use one of the options suggested below, which offer simple and effective tutorials to help you record your video:

        ✅Option 1 – Official Recorder: CLICK HERE TO ACCESS

        ✅Option 2 – IME Tutorial: CLICK HERE TO ACCESS
        ✅Option 3 – Alternative Tutorial: CLICK HERE TO ACCESS

However, if you prefer another platform that also meets the requirements, feel free to use it.

➡️Authors whose papers are accepted and who have chosen the oral presentation format must submit their presentation via the event platform by the deadline specified in this call for papers. CLICK HERE TO SUBMIT.

6.2. E-BANNER FORMAT

➡️Formatting and layout: The sections of the banner may be adjusted according to the structure of the submitted abstract. The banner’s visual identity must be preserved, maintaining the organization and arrangement of the text boxes. Images and graphics may be added, provided they do not compromise readability.

➡️Format: Once you have finished preparing the banner, go to the “File” menu in PowerPoint, then select “Save As” and choose to save it as “JPEG (*.jpg) or PDF (*.pdf)”, as these are the only formats accepted for displaying the e-Banner.

➡️E-Banner Template: To ensure your e-banner follows the proper format, you must use the standard template provided by the conference. It offers the correct structure for presenting your work and serves as an essential guide for organizing the information.

Download the e-banner presentation template by clicking the button below:

📥 View Templates for Submission

➡️Authors whose papers are accepted and who have chosen the e-banner format must submit their presentation via the event platform by the deadline established in this call for papers. CLICK HERE TO SUBMIT.

➡️Certification: The authors of accepted papers will receive a certificate of acceptance for submission, a certificate of presentation (oral or e-banner, subject to submission and approval), and a certificate of publication in the proceedings, provided that the lead author purchases one of the products that includes these benefits. The certificates will include the title of the paper, the authors’ names (from the first to the last author), the name of the event, the organizers’ signatures, a validation code, and a QR code for authenticity.

➡️Publication in the Proceedings: » Authors whose abstracts are accepted may choose to have their papers included in the event’s electronic proceedings, with an ISBN and a DOI, by purchasing the specific package that includes this benefit (individual fee per paper).

➡️During the conference, the Scientific Committee will select the 10 (ten) best papers to receive an Honorable Mention. The selection will be based on criteria such as originality, presentation of data, scientific and/or social relevance, methodological consistency, depth of discussion, novelty of the topic, alignment with the conference’s central theme, and spelling and grammatical accuracy, among other aspects deemed relevant by the Committee. The Honorable Mention will be awarded as a form of recognition for the quality and relevance of the papers presented, highlighting the academic and scientific merit of the authors.

Plagiarism and self-plagiarism: All submitted works may be reviewed for originality of content. Any finding of plagiarism, self-plagiarism, or improper use of text, images, tables, figures, data, or any other copyrighted material, without proper citation or authorization, will result in the immediate disqualification of the paper, regardless of the stage at which the irregularity is identified, without prejudice to other applicable measures.

The authors are fully responsible for the scientific, methodological, ethical, and legal content of the submitted manuscript, as well as for the accuracy of the information presented, the authorship of the study, the correct identification of co-authors, obtaining the necessary authorizations, and compliance with applicable ethical and legal standards. The Scientific Committee is not responsible for any inconsistencies, conflicts of authorship, or copyright infringements arising from the submitted content.

Research involving humans or animals must fully comply with current legislation and ethical standards, particularly CNS Resolution No. 466, dated December 12, 2012, and other applicable supplementary regulations. When required by the nature of the research, it is recommended that the study be approved by the appropriate Research Ethics Committee (CEP), and the authors are solely responsible for complying with these requirements.

By submitting this manuscript, the authors declare that there are no conflicts of interest that could influence the results, interpretations, or conclusions presented. Should any potential conflict of interest exist, the authors must duly disclose it, and they bear sole responsibility for the accuracy of the information provided.

The use of Artificial Intelligence (AI) tools is permitted as an auxiliary resource during the preparation of the manuscript, provided that their use is limited to support activities, such as linguistic review, grammatical correction, textual organization, translation, formatting, idea generation, and manuscript structuring.

The use of AI tools does not replace the authors’ intellectual responsibility. All submitted content must reflect the authors’ critical analysis, interpretation of results, conclusions, and original contributions; the use of AI to conduct scientific analyses, formulate arguments, interpret results, draw conclusions, or generate information without proper verification from reliable sources is prohibited.

The information, concepts, definitions, data, and evidence presented in the manuscript must be grounded in recognized scientific literature, obtained from books, scientific articles, official documents, and other reliable academic sources, and properly cited when applicable. DECLARATION OF AI USE: Whenever AI tools are used during the preparation of the paper, authors are recommended to disclose this use in the Methodology section or an equivalent section, specifying the tool used and its purpose (Check the template). 

I – The deadlines set forth in this call for proposals may, on an exceptional basis, be revised by the Scientific Committee, upon submission of a well-reasoned justification, in accordance with the principles of reasonableness, transparency, and equal treatment of participants.

II – Any changes will be duly announced through the event’s official channels and will take effect upon publication.

III – The Organizing and Scientific Committees have final authority over their decisions; no appeals or objections of any kind may be filed within the scope of this process.

IV – Any matters not covered herein will be reviewed and decided by the Organizing and Scientific Committees.